Med Spa & Clinic software
Med spa software that handles clinical and retail in one ledger
Provider scheduling, product consumption tracked to the unit, role-based permissions and an audit trail — with clinical and retail closing out in one ledger.
- Your terminal, your negotiated rate
- No marketplace commission
- Gift card, loyalty and split tenders
Built for the work
How Med Spa & Clinic teams actually run
Consumption tracked to the unit
Injectables and consumables are logged against the treatment that used them, so stock on hand, cost per treatment and what a provider actually used stop being three different guesses.
Permissions that match responsibility
Role-based access separates what a front-desk coordinator can do from what a provider or an owner can do, down to discounts, refunds and price overrides.
An audit trail behind every change
Voids, refunds, discounts and price overrides are recorded with who did them and when — the record you want to have before anyone asks for it.
Five screens, one tablet
The same system runs the diary, the till, the tip screen, the client record and the stock room. Pick a screen.
A day you can read at a glance
A column per staff member, per room or per chair — whichever is the constraint for Med Spa & Clinic teams.
- Drag to reschedule, with buffer and cleanup time attached to the service
- Rooms, equipment and staff booked as separate resources
- Walk-ins dropped into the next real gap, not a hopeful one
One sale, any combination of tenders
Services, retail, packages and deposits settle together — split across as many tenders as the client brings.
- Card and debit on the Dejavoo or PAX terminal you already own
- Split tender across any combination in one sale
- Gift card and loyalty redeemed at the till, not reconciled after it
The tip screen faces the client
Presets and a custom amount on a customer-facing second display, so nobody has to ask and nobody has to guess.
- Preset percentages plus a custom amount
- Tips attributed to the staff member who performed the service
- Flows straight into commission and the payroll period
History where the next booking is made
Visit history, preferences, notes, package balances and membership entitlement on one record.
- Package and membership balances visible before checkout
- Notes and preferences that follow the client between staff
- No marketplace between you and the people booking with you
What the service consumed, priced
Retail sold and product consumed by a service move the same stock, so cost stops being a month-end guess.
- Consumption logged against the service that used it
- Retail sold through the same till as the service
- Stock on hand, cost and margin from one ledger
Every tender your clients actually use
Card is the easy part. Gift, loyalty and split tender are where software written for beauty verticals runs out — and each is a real, processed tender here.
Credit
Chip, swipe and tap
Debit
PIN on the terminal
Gift card
Issue, redeem, ledger
Loyalty
Points redeemed at checkout
Cash
Drawer session, open and close
Tap to pay
Contactless on your terminal
Card, phone or watch
Split tender
Any combination, one sale
Card, gift and cash together
Appointment deposits
Taken at booking
On your own processor
Offline mode
Sales continue, upload later
The internet is not a dependency
Two businesses, one end of day
A med spa runs a clinical operation and a retail counter in the same room. The treatment consumes inventory that has a real unit cost; the retail shelf sells product that has a different one. When those live in separate systems, the month-end number is assembled by hand and believed cautiously.
Groww POS closes both into one ledger. The treatment records what it used, the retail sale records what it sold, and the tenders — card, gift, loyalty, split across all three — settle in the same end-of-day.
The boring parts are the important parts
Permissions, audit trail and a defensible record of who changed what are unglamorous features that matter enormously the first time they are needed. They are in the product rather than on the roadmap.
Switch with zero downtime
Changing software mid-season is the thing every owner dreads. Here is exactly how it goes.
- 1
We import your data
Clients, services, staff, price list and future appointments — from a spreadsheet or an export from your current platform.
- 2
You keep trading
Run both systems for a week if you want. Nothing is switched off until your team says so.
- 3
Your terminal stays
Dejavoo or PAX — the hardware you already own and the rate you already have. No re-application, no new merchant account.
Questions we get asked
Can providers have different permissions from the front desk?
Yes. Permissions are role-based, and the roles cover the actions that carry risk — discounts, voids, refunds, price overrides and access to reporting.
Does it track product consumption per treatment?
Yes. Consumables are deducted against the service that used them, which is what makes cost-per-treatment and provider-level usage reportable rather than estimated.
Is Groww POS a medical record system?
No. It handles scheduling, consumption, checkout and the audit trail around them. Clinical documentation stays in whatever system your practice uses for it.
Keep your terminal. Keep your rate. Keep every feature.
Groww POS runs on the Dejavoo or PAX terminal you already own — no features held back, no marketplace commission.